PT Business Manager | West St. Paul
Saint James Lutheran Church W. St. Paul is seeking a PT Business Manager.
KEY RESPONSIBILITIES:
• Work with paid staff and church members to achieve the goals of the church.
• Maintain accurate financial and accounting records of the church’s business.
• Oversee the maintenance and operations of church properties, coordinating repairs, and ensuring the safety and security of those properties.
• Administer church-adopted operations, human resource, emergency, safety and personnel policies and procedures. Responsible for obtaining Church Board approval of all policies and best practices. Provide education on policies and practices when appropriate.
• Develop, implement and administer Data and Records Retention and Recovery policies and best practices as approved by the Church Board.
• Negotiate contracts and service agreements for the church. Recommend contracts and service agreements to the Church Board for approval, and manage approved contracts and service agreements.
• Serve as Information Technology and Data Officer (as delegated by Church Board).
• Manage payroll processing.
• Maintain records of church property (office equipment, worship items, software and hardware, etc.)
• Provide support for church financial planning, development of annual budget and budget adherence.
• Serve as resource person regarding legal and business matters of the church.
• Other duties as assigned by the Church Board (e.g. develop and implement a long-range plan for supporting, managing, maintaining and refreshing all IT-related equipment and software; identify and maintain a file and information-sharing solution for staff, Church Board and committees; establish and maintain records of church equipment and facilities; establish procedure manual for office record-keeping and accounting).
RECORDS and DATA
• Updates and maintains church financial files and records for easy retrieval.
• Compiles necessary data for the completion of reports, lists, and records.
• Monthly bank statement reconciliation.
• Maintains records for Mission trips & Special Projects. Track giving toward those trips and projects.
• Coordinates staff payroll records with payroll vendor.
• Coordinates and prepares financial reporting in concert with Treasurer and Auditors.
• Gathers and distributes financial information for monthly, quarterly, annual and other reports.
CHURCH GIVING
• Audit deposit calculations for all services and special offerings.
• Contact Bank to verify deposit if audit determines that an error has been made.
• Modify contribution total, based on findings from the bank. Coordinate modifications with treasurer.
• File & archive all contribution documents in accordance with IRS requirements for contribution documentation.
• Prepare year end reports & perform an accurate year end rollover.
• Accurately enter new contributions budget data.
• Maintain church operating system, upgrading as required.
• Ensure that church contribution data is properly backed up to prevent loss of data.
ACCOUNTS PAYABLE
• Approve requisitions and purchase orders when delegated by Treasurer and Church Board.
• Field all incoming invoices/bills and sort into payable time sequence to avoid late charges, as well as acquire early pay discounts. Use monthly automated payments where appropriate.
• Enter accounts payable data into appropriate accounts in church operating system.
• Ensure that all purchases are tax exempt.
• Prepare & mail checks.
• Ensure that payroll includes all required deductions per IRS & State requirements.
• Keep the financial records of the treasurer on the church operating system,) and in cooperation with the treasurer, produce the monthly treasurer's reports, as well as the year-end financial report of the congregation.
PROPERTY MANAGEMENT
• Ensure the overall condition and cleanliness of the church, oversee routine cleaning, and schedule and supervise maintenance tasks for both the interior and exterior.
• Coordinate security services, manage access to the building, and oversee emergency procedures, including evacuation plans and compliance with fire and safety standards.
• Manage the allocated budget for maintenance, cleaning, and supplies, and work with various vendors and public services.
• Serve as contact point for rental property manager. Ensure properties are well-maintained.
• Oversee the maintenance of building systems such as plumbing, electrical, and HVAC. Knowledge of these systems is often required, along with managing A/V equipment.
• Manage smaller projects and tasks, prioritize work based on safety and importance, and use project management skills to ensure tasks are handled properly.
• Implement and monitor green initiatives, energy-saving measures, and waste management and recycling programs to minimize the building's environmental impact.
QUALIFICATION DESIRED:
- A degree in business administration, finance, or a related field is highly desirable, though not always mandatory if experience is sufficient.
- Relevant experience: At least three to five years of experience in business management, accounting, or office administration, with a preference for experience in a non-profit or faith-based setting.
- Strong understanding of non-profit finance, budgeting, and accounting, along with experience in personnel, facilities, and general office management. Strong leadership, communication, and computer skills, particularly with financial and office software, are also essential.
- Compensation equivalent to experience. Retirement plan and health benefits available.
Please contact starfarms@aol.com